Financial Aid Application Verification Policy

Students apply for financial assistance by completing the FAFSA.  During FAFSA processing, the US Department of Education selects some FAFSA’s for verification.  When Tunxis receives these FAFSA’s we are required to verify the accuracy of certain information on them.  Tunxis does not make a financial aid commitment before verification is completed.

This policy embodies the US Department of Education’s verification requirements.  If a FAFSA is not selected for verification, but we find inconsistent or possibly incorrect information on it, we will require the applicant to complete verification as for a federally-selected FAFSA.

To verify, you must provide certain documents to Financial Aid.  These documents are specified for you on my.commnet.edu under “overall status of financial aid.”  Everyone selected for verification has to complete a verification worksheet, which can be downloaded from my.commnet.edu.

Once you provide all required documents, we will use them to check the accuracy of your FAFSA.  If we find inaccurate information we will correct it.  You will not need to correct the FAFSA yourself.  Your FAFSA will then be reprocessed and you will receive a new Student Aid Report showing your new EFC (estimated family contribution); this is how you will know that we have completed verification.  If you received a financial aid decision prior to verification but the new EFC requires a change in your financial aid award, we will send you an email directing you to the new award on my.commnet.edu.

When we review the verification documents you provide, we may need to follow up by requesting other information.  If so, you will see the new requirements on my.commnet.edu, or we will inform you by letter.

You should provide us what we request as soon as possible, but the final deadline to complete verification is generally 120 days after the end of your final semester in an academic year.  (The Department of Education may set a different date for a given year.)

If you do not provide the verification documents we need, we will not make a financial aid decision for you.  If your FAFSA is selected for verification after you have received federal aid, but you don’t provide what we need, we will have to cancel your federal aid and you will owe a balance to Tunxis.

If Tunxis concludes that a financial aid applicant has deliberately tried to obtain federal student aid fraudulently, which is a crime, we can report the applicant to the Inspector General of the US Department of Education.


No Show Policy (Go to Class or Lose Money)

If you do not attend your class during the first two weeks of the semester (during drop/add), your aid for that class will be forfeit.

For online courses, you must participate in an online assignment during the first two weeks of the semester (simply logging in is not participating), or your aid for that class will  be forfeit.

You will still be registered for the class and therefore be charged by the college.


College Withdrawal Policy

Impact of Dropping Classes for Financial Aid Recipients

Required Attendance: All students receiving financial aid are required to attend all classes they register for. If you do not attend your on-ground class, or participate in your online class, your aid may be cancelled and you will be billed for deferred charges.

If you drop a class prior to the start of the semester:

  • You will be responsible for the fees attached to the dropped class.
  • These fees may come out of your book money. (NOT applicable to full withdrawals)
  • Future aid eligibility will not be affected.

If you drop a class in the first two weeks of the semester:

  • Your aid will not include coverage for dropped classes.
  • You will be billed for 50% of the tuition and fees for the dropped classes.
  • If you have book money, these charges will be deducted from your book money, resulting in less funds available for your books.
  • Future aid eligibility will not be affected.

If you drop a class after the third week, but prior to the 60% semester mark:

  • Your aid will cover the classes.
  • You will receive a ‘W’ on your transcript.
  • ‘W’s will count as attempted credits toward Satisfactory Academic Progress.*
  • Future aid eligibility will be affected.
  • If you completely withdraw from the college during this time, you may have to repay some of your grant funds.

If you drop a class after the 60% mark and prior to the college withdrawal deadline

  • Your aid will cover your classes.
  • You will not owe any refunds to the College.
  • Future aid eligibility will be affected.

Satisfactory Academic Progress: all students must maintain a minimum cumulative GPA of 2.0 and successful completion of at least 2/3 of all credits attempted in order to remain eligible for financial aid.

Repayment of Federal Funds Policy

Pell and SEOG grants are federal student aid funds with specific policies that require students who withdraw completely from a semester to repay these funds to the federal government.

  • Policy applies to students who completely withdraw from a semester.
  • Aid is ‘earned’ as you continue to attend during the semester.
  • If you withdraw or stop attending at a point less than 60% of the semester, you will have to repay a portion of your grant back to the federal government.
  • Example – if you only attended 25% of the semester, we have to return 75% of your grant money.
  • This will result in a bill. Until the bill is paid in full, a hold will be placed on your account, and you will not be able to access account info, register for classes or get a transcript.
  • The financial aid office runs periodic reports to check changes as well as reviewing final grades – your bill may come during the same semester, or not until the following semester.
  • If you officially withdraw after the 60% mark of the semester, you will not have to repay any funds, but it could impact future aid eligibility (see Satisfactory Academic Progress under ‘Student Responsibilities’). <LINK>
  • If you stay enrolled in courses, but do not earn any credit (all ‘F’ grades), you will be considered an unofficial withdrawal. The same rules regarding return of funds above will apply to you.
  • If we have to return funds, you will be notified in writing.
  • This policy does not affect College Work-Study earnings.
  • For student loans, the usual loan terms apply; changing enrollment status to less than half time (less than 6 credits) places the borrower in grace or repayment status and renders you ineligible for any subsequent undisbursed loan funds for that semester.
  • Questions? Email tx-finaid@tunxis.edu.

If you have questions about this policy, please email tx-finaid@txcc.commnet.edu or call 860.773.1422.

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